Microsoft Outlook keyboard shortcuts
Mail, calendar, and search shortcuts, separated by Outlook generation.
46 shortcuts Mac and Windows checked September 11, 2026
Print all 46 shortcuts One sheet with every shortcut in this app, ready for the printer or a PDF.
5 actions and 5 key variants match.
- Microsoft Outlook Documented
| Action | Keys | Row actions |
|---|---|---|
| Draft a fresh email Any classic Outlook view | Windows CtrlShiftM | Source |
| Check mail Classic desktop | Windows F9 | Source |
| Mail view Classic desktop | Windows Ctrl1 | Source |
| Archive message Web, Outlook keymap | Windows E | Source |
| Reply all Web, Outlook keymap | Windows ShiftR | Source |
About Microsoft Outlook and its shortcuts
Outlook is mail, calendar, contacts and tasks in one window, and its keyboard layout reflects that: one group of commands switches between those areas, another acts on whatever is selected inside them. For people who live in a full inbox, the value is in the triage commands that move, flag, file and reply without ever reaching for a pointer.
There are effectively three Outlooks now: the classic desktop client, the new Outlook for Windows, and Outlook on the web. They do not share one shortcut list, and Microsoft documents them separately. The web version also offers alternative key sets you can switch between in its settings.
Where the Microsoft Outlook keys came from
Read from 2 documentation pages published by the makers of Microsoft Outlook. Report a key that is wrong
To see how one action is done in other apps as well as Microsoft Outlook, browse the shortcuts by task. Shortcuts by task