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Microsoft Outlook keyboard shortcuts

Mail, calendar, and search shortcuts, separated by Outlook generation.

46 shortcuts Mac and Windows checked September 11, 2026

Print all 46 shortcuts One sheet with every shortcut in this app, ready for the printer or a PDF.

Every system Mac Windows
Everything Clipboard Editing Files and printing Messages and mail Navigation Search Selection System Tabs and windows Text formatting View and zoom
Matching shortcuts
Action Keys Row actions
Draft a fresh email Any classic Outlook view Windows CtrlShiftM Source
Respond to the sender Selected or open message Windows CtrlR Source
Respond to everyone Selected or open message Windows CtrlShiftR Source
Pass an email onward Selected or open message Windows CtrlF Source
Send the current draft Message composer Windows AltS Source
Set an email as read Message selected Windows CtrlQ Source
Set an email as unread Message selected Windows CtrlU Source
Search mailbox items Mail view, outside message-body editing Windows CtrlE Source
Open contact addresses Address Book Windows CtrlShiftB Source
Create a calendar appointment Classic Outlook Windows CtrlShiftA Source
Copy selection New desktop, selection Windows CtrlC Source
Cut text New desktop, text Windows CtrlX Source
Paste clipboard New desktop, composer Windows CtrlV Source
New item New desktop, current view Windows CtrlN Source
Send draft New desktop, composer Windows CtrlEnter Source
Calendar view New desktop Windows Ctrl2 Source
Bold New desktop, text Windows CtrlB Source
Undo change New desktop, editing Windows CtrlZ Source
Copy item Classic desktop, selection Windows CtrlC Source
New task Classic desktop Windows CtrlShiftK Source
Check mail Classic desktop Windows F9 Source
Mail view Classic desktop Windows Ctrl1 Source
Calendar view Classic desktop Windows Ctrl2 Source
Close window Classic desktop Windows Esc Source
Home ribbon Classic desktop Windows AltH Source
Search items Classic desktop Windows F3 Source
New item Web, Outlook keymap Windows N Source
Archive message Web, Outlook keymap Windows E Source
Send draft Web, composer Windows CtrlEnter Source
Reply sender Web, Outlook keymap Windows R Source

About Microsoft Outlook and its shortcuts

Outlook is mail, calendar, contacts and tasks in one window, and its keyboard layout reflects that: one group of commands switches between those areas, another acts on whatever is selected inside them. For people who live in a full inbox, the value is in the triage commands that move, flag, file and reply without ever reaching for a pointer.

There are effectively three Outlooks now: the classic desktop client, the new Outlook for Windows, and Outlook on the web. They do not share one shortcut list, and Microsoft documents them separately. The web version also offers alternative key sets you can switch between in its settings.

Where the Microsoft Outlook keys came from

Read from 2 documentation pages published by the makers of Microsoft Outlook. Report a key that is wrong

To see how one action is done in other apps as well as Microsoft Outlook, browse the shortcuts by task. Shortcuts by task